Event Rules and Regulations - CSC Run by the Bay
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Event Rules and Regulations

CSC RUN BY THE BAY 2018

Gardens By The Bay (Bay East), 20 October 2018

 

RULES AND REGULATIONS

1        AGREEMENT

1.1     The CSC RUN BY THE BAY 2018 is organised by the Civil Service Club and is referred to collectively as “The Organiser” in accordance with the Rules & Regulations.

1.2     Completion of the official online registration form confirms the participant’s agreement to abide by the relevant race Rules and Regulations.

 

2        INDEMNITY AND SAFETY

2.1     Whilst every reasonable precaution will be taken by the Organiser to ensure the Participants’ safety, Participants run at their own risk and the Organiser will not be responsible or held liable for any loss or damage, personal or otherwise, injury or death, howsoever arising during participation in the race.

2.2     Participants are strongly advised to go for a medical examination and/or consult their medical practitioner prior to registration and before the actual race day.

2.3     Participants are advised not to run if they are not feeling well. A participant must retire from the race immediately, if required to do so by any member of the official medical staff, Race Director, Referee and/or Security Officer.

2.4     Due to safety reasons, pets, bicycles, in-line skates, prams, push carts, shoes with built-in or attached rollers and any other wheel-run objects are not allowed on the course other than official race and medical vehicles.

2.5     Children between the ages of 10 to 15 as of 20 October 2018, participating in the 6KM Non-Competitive Run Category, must be accompanied by parent(s) who will be responsible for their safety during the event.

 

3        CATEGORY AND EVENTS

  3.1.    The CSC Run By The Bay shall comprise three Categories, namely General Public Category, Public Service Category and 6KM Non-Competitive Run. Details on the three categories are as follows:

A. GENERAL PUBLIC CATEGORY (Individual and Ekiden)

a) 21.1KM Run: Open to any individual above the age of 18 years old as at 20 October 2018.

b) 21km Ekiden: Open to any individual above the age of 14 years old as at 20 October 2018.

c) The Ekiden team shall comprise 3 runners of same gender.  Each runner will run a distance of 7km.

d) 12.8KM Run: Open to any individual above the age of 14 years old as at 20 October 2018.

 

B. PUBLIC SERVICE CATEGORY (Individual and Ekiden, and “Team of 4”)

a) The Public Service Individual and Team-of-4 events are strictly only for civil servants and officers serving in Statutory Boards, Restructured Hospitals and Government-Aided Schools.

b) The following personnel are not eligible to compete in the Public Service Category. They can, however, participate in the General Public Category.

  • Public officers who had represented Singapore (including those as Reserves) in SEA Games, Asian Games, Commonwealth Games or Olympic Games from 2016 to 2018,
  • Runners who are professional runners for Clubs, etc from the years 2016 – 2018, and
  • Full-time National Servicemen

 

Public Service Individual Events

a) The Public Service individual events comprise the following:

Public Service Individual EventsAge Criteria as at 20 October 2018
Public Service 21Km MenNo age limit
Public Service 21Km WomenNo age limit
Public Service 12.8KM MenNo age limit
Public Service 12.8KM Men’s Senior40 yrs & above
Public Service 12.8KM Men’s Active Agers50 yrs & above
Public Service 12.8KM WomenNo age limit
Public Service 12.8KM Women’s Senior35 yrs & above

b) The age criterion is as at 20 October 2018.

 

Public Service Team-of-4 Events

a) 12.8km “Team of 4”, comprising 4 runners in each team, is open only to civil servants and officers serving in Statutory Boards, Restructured Hospitals and Government-Aided Schools.

b) The events and age criteria are stipulated below:

 

Public Service Team-of-4 EventsAge Criteria as at 20 October 2018
Public Service 12.8KM MenNo age limit
Public Service 12.8KM Men’s Senior40 yrs & above
Public Service 12.8KM Men’s Active Agers50 yrs & above
Public Service 12.8KM WomenNo age limit
Public Service 12.8KM Women’s Senior35 yrs & above

 

c) All members of a “Team-of-4” shall automatically be registered in the individual event in the same event.

d) A runner is allowed to register in only one team.

e) The finishing timings of all four runners in a team shall be aggregated to determine the position of the teams.

f) Points will be allocated to all the 12.8KM team events to determine the overall position of the participating government agencies.

g) Runners will also qualify for individual prizes in the same event.

 

21.1KM EKIDEN

a) The 21.1KM Ekiden team shall comprise 3 runners of same gender. Each runner will run distance of 7KM. A baton with timing chips will be passed from one runner to the next runner. This is a non-competitive event and no championship points will be awarded.

 

6KM NON-COMPETITIVE RUN CATEGORY – INDIVIDUAL

 

a) The Non-Competitive Run Category is open to General Public and Public Officers.

b) 6km Run is open to any individual who is 10 years old and above as of 20 October 2018.

c) Participants in the Non-Competitive Run Category will be timed and entitled to finisher’s medals and finisher’s e-certificates.

Note: Children between the ages of 10 to 15 as of 20 October 2018, participating under the 6KM Non-Competitive Run Category, must be accompanied by parent(s) who will be responsible for their safety during the event.

The minimum ages are set with the intention of keeping young runners safe and healthy and provide them with a positive running experience.

 

4        REGISTRATION FEES

4.1     The Registration Fees shall be as follows:

4.1.1   Category and Registration Fees

General Public Registration Fees – click here.

4.1.2   Public Service Officers’ Registration Fees – click here.

4.2     Once registration has been duly processed, there will be no fee refund for Participants who do not eventually take part in the event for whatever reasons or who have registered in a wrong category.

4.3     Race category and race entry are strictly non-transferable.

 

5        REGISTRATION

5.1     The registration instructions are as follows:

 

 A Registration for Individual Events

 a) Registration for individual events under the General Public Category, Public Service Category (Public Officers) and Non-Competitive Run Category can be done online in the event website under “Rates and Registrations” page.

b) Public Officers can register to participate in any one event under the Public Service Category subject to them meeting the age criteria for that event. Runners must fulfil the stipulated age criteria as at 20 October 2018 otherwise they will be disqualified.

 

B Registration for Public Service Team Events (open to Public Officers only)

a) The Team’s Captain, Sports Liaison Officers or Team Managers of the respective government agencies can register online for team events under the Public Service Category. There is no limit to the number of teams that can be registered. Payment should be made online after each team registration. At point of registration, details of all the runners in the team need to be inputted.

b) All 12.8KM “Team of 4” teams shall comprise 4 runners of the same gender.

c) All 21.1KM Ekiden teams shall comprise 3 runners of the same gender.

d) Sports Liaison Officers / Team Managers can also register public officers in “bulk” for individual events if their fees are sponsored by their respective agencies.

 

5.2     The Organiser will not entertain nor be in any way responsible for any disputes arising from incomplete registration details.

5.3     There will not be any on-the-spot registration on the race day.

5.4     The Organiser reserves the right to limit and/or refuse entries without giving any reason.

  

6        ROUTES

6.1     The routes for the 21.1KM, 12.8KM and 6KM Run are posted in the “Race Information” page.

 

7        CLOSING DATE

7.1     The closing date for entries is 3 October 2018.

 

8        RESULTS AND TIMING

8.1     All results and rankings will be based on Gun Time (Time from the start signal until the runner crosses the finish line). Participants who commence before the actual start time of the race entered for will be disqualified.

8.2     Timings will be recorded for all race categories.

 

9        PRIZES

9.1     Prize purse information for the General Public Category and Public Service Category can be found in the “Gear Up” page.

9.2     Each winner is allowed only one prize-money award for individual events.

9.3     Registrants in the Public Service Categories shall not be eligible for prizes in the Open Categories.

9.4     Participants in the General Public Category and Public Service Category who successfully complete the race in their elected category will each be awarded a Finisher’s Medal and Finisher’s e-Certificate (soft copy). The online Finisher’s e-Certificate can be downloaded on website from Sunday 21 October, 2018.

9.5     Participants in the 6KM will not be awarded any trophies or prizes.

 

10      PRIZE PRESENTATION CEREMONY

10.1    All prizes for the General Public Category and Public Service Category will be given out on race day.

10.2    The Award Ceremony on race day shall commence at about 19:15. Only the top three winners of individual events and team events will be given out during the Prize Presentation ceremony. The rest of the prizes can be collected at the Prize Collection Table.

10.3    Winners must produce their identification cards and bibs when collecting the prizes. All winners must be present in person to collect the cash prizes.

10.4    All foreign prize winners who are working and residing in SINGAPORE have to show proof of identity via employment pass and work permits.

10.5    Foreign prize winners NOT residing and working in Singapore must present passport for verification purposes.

10.6    The event organisers reserves the right not to issue cash prizes to any potential prize winners without proper identifications.

10.7    Captains of winning Public Service teams must ensure that their teams are present to collect the prizes.

 

11      RACE PACK

11.1    All Participants must collect their race packs that include the number bibs and event singlet / T-shirt on the designated Race Pack Collection Days.

11.2    Runners have to bring their entry confirmation email with the QR code, their identity card/photo ID and a completed Disclaimer Form to collect the race pack. If you have misplaced the entry confirmation, you can contact the Organiser for a duplicate copy. Please note that exchange of race singlet or T-shirt is not allowed during race pack collection.

11.3    Public Service Officers must produce their Staff Pass for verification.

11.4    CSC members must produce their Membership Cards for verification.

11.5    If Participants are unable to collect their race pack in person, they may appoint a representative to collect on their behalf.  Appointed representatives must produce the following documents to collect the race packs:

  • Representative’s Identification (FIN or passport)
  • Printed copy of signed Authorisation Form
  • Printed copy of Participants Identification (FIN or passport)
  • Printed copy of Participants entry confirmation email
  • Printed copy of Participants completed PAR-Q Form

11.4    If the Participant is unable to make it to Race Kit Collection on either day, he/she may utilize our race kit delivery service. Further information will be shared on ‘Race Kit Collection page’ closer to the event.  Race packs which are not collected before the race day will be deemed as property of the Organiser who reserves the right to dispose or re-distribute them accordingly.

11.5    Each appointed representative can collect up to a maximum of six (6) race packs including his own race pack if he/she is a registered runner.

11.6    Participants who are issued number bibs of the wrong category are required to bring it to the attention of the customer service department on or before Wednesday, 17 October, 2018.

Contact details:

Email: cscrunbythebay@metasport.com

Phone: +65 6838 0878

11.7    Participants are advised to select the sizes of their singlet / T-shirt correctly, based on the Size Chart, during online registration, as the Organiser will not entertain any request for exchange of singlet or T-shirt.

11.8    For Public Service Category, Team Managers/Team Leaders are responsible for the following:

  1. a) Collection of race packs for team members that they had registered, on the designated collection dates;
  2. b) Issue the race bibs to all their participants prior to date of run,
  3. c) Issue the bibs in accordance with the names and their corresponding bib numbers so as not to affect the team scoring,
  4. d) Remind their participants to bring their number bibs.

11.9    There will be strictly no race pack collection on race day.

  

12      WEARING OF RACE BIBS

12.1    Participants must wear the assigned number bib as instructed. Participants who are not wearing the number bib will not be allowed to enter the starting area and will be taken off the course by security officers.

12.2    Participants must wear their number bibs prominently in front of their t-shirts or running vests. The four corners of the number tag must be secured by safety pins onto their t-shirts or running vests.

 

13      DISQUALIFICATIONS

13.1    The Organiser reserves the right to disqualify a participant if he or she:

  1. Registered in an ineligible category
  2. Did not meet the age criteria
  3. Fails to check in
  4. Fails to wear the number bibs assigned to him/her
  5. Fails to report on time at starting point
  6. Fails to wear his or her number bibs or wearing it improperly resulting in the inability of Race Officials at checkpoints and finishing points to see the bib number
  7. Fails to pass through the checkpoints along the route
  8. Giving incorrect personal information
  9. Fails to produce staff card (for Public Service Category) during race pack collection
  10. Argue or confront any race officials

 

14      PHOTOGRAPHY

 14.1    The Organiser reserves the right to use any photographs (including those of Participants), motion pictures, recordings, or any other media records of the CSC Run By The Bay, for any legitimate purpose, including commercial advertising and distribution to sponsors and partners.

14.2    Photography and/or videography will be taken during the event for news and publicity purposes by the official photographer and/or videographer, and may be used for print and on online/electronic platforms of the Organiser. The Organiser owns all rights to the photographs and video recordings. If you do not wish to have any photographs or video recordings taken of you, please inform the Organiser at the event site.

 

15      APPEALS

15.1    For prize winners or possible prize winners, disputes and appeals must be made on-the-spot within 15 minutes of the published results on the results notice board on-site or immediately after the prize presentation, whichever is earlier.

15.2    For all other Participants, disputes and appeals regarding the results must be submitted in a written format, including electronic mail within 7 days of race day.

15.3    The Organiser reserves the right not to entertain any dispute or appeal after the seven-day period.

15.4    Protest must be submitted in accordance with the following procedure:

  1. to the Organiser,
  2. in writing using the Official Protest Form,
  3. by the Co-ordinator/Team Manager for Public Service Category only,
  4. together with a deposit of $50, and
  5. for protest concerning results, within 15 minutes from the time the official results are posted on the Results Board.

15.5    If the protest is rejected, the deposit will be forfeited. If the protest is upheld, the deposit will be returned. The decision of the Appeal Committee is final and the Organising Committee will not consider any appeal nor enter into any correspondence with Participants.

 

16      OTHERS

16.1    The Organiser reserves the right to cancel, postpone or change the venue, date and time of the Event. There will be no fee refund if the event is cancelled for whatever reasons.

16.2    In the event of inclement weather or unhealthy haze condition, the Organiser reserves the right to delay the commencement of the race. Should the inclement weather or haze condition persist after delay, the Organiser reserves the right to combine races or cancel the event without any refund of registration fees already paid.

16.3    The Organiser reserves the right to amend any rules and regulations without prior notice.

16.4    Failure to observe the rules and regulations shall result in disqualification and no refund will be given. The Organiser, their partners, staff and/or agents will not be held responsible for any claims arising out of any death or injury, damage or loss, suffered or caused while attending this competition, and this includes all costs and expenses incurred as a result of such claims.

 

For any clarifications, please feel free to contact us.


A spectacular SUNSET run on 20 October 2018, Saturday.